Agenda: Shires League Meeting
Saturday 23rd June 2007 at Express Holiday Inn, Milton Keynes. 11am to 1pm
1. Welcome and apologies
Ian Rizzotto League Secretary, Josie Smith Schools & Youth Board, Malcolm Smith Schools & Youth Board, Eric Brown Schools & Youth Board, Derek Batchelor Badminton England, Barbara Lincoln Bedfordshire, Paul Adamson Bedfordshire, James Baldwin Berkshire, Don Gilders Buckinghamshire, Rob Stanford Buckinghamshire, Sandra Dennis Cambridgeshire, Robert Carter Cambridgeshire, Karl Bergh Cheshire, Jemma Jefferies Cumbria, Pam Rickerby Derbyshire, Lisa Ridley Derbyshire, Eric Richardson Essex, Tim Bircher Gloucestershire, Tony Clarke Hertfordshire, Phil Westwood Hertfordshire, Pat Walker Hertfordshire, Edward Strilesky Kent, John Sweet Kent, David Dunlop Lancashire, Lea Sell Leicestershire, Vanessa Stanton Leicestershire, Pete Hall Leicestershire, Sue Hutt Lincolnshire, Richard Hutt Lincolnshire, Simon Piff Norfolk, Sonia Asbrey Northamptonshire, Clive Westwood Northamptonshire, Michelle Pulford Nottinghamshire, Steve Burns Shropshire, Andy Harris Shropshire, Steven Lunt Staffordshire, Yvonne Pears Suffolk, Lisa Jacobs Suffolk, Sonia Dickson Warwickshire, Nigel Hargreaves Yorkshire, Gordon Milne Yorkshire.
Paul Adcock Nottinghamshire, Kim Cappleman Hampshire, Helen Bennett Sussex, Paula Rowe Middlesex, Vicky Bowater Worcestershire, David Bowater Worcestershire, Jane Coles Avon, Alan Morris Sussex, Richard Taylor Northumberland
2. Appointment of Management Committee
A Management Committee consists of 4 members, plus a chairperson – the League Secretary.
Ian Rizzotto explained the background behind the need for a management committee (see the notes below for further details). This year the committee were not called upon to make any decisions. Ian welcomed continuity of committee members if possible, because experience in dealing with tricky matters was often beneficial and therefore asked the regular members if they wanted to continue.
The committee members for 2007-2008 are
Paul Adcock of Nottinghamshire (Group A)
Tim Bircher of Gloucestershire (Group B)
Dave Dunlop of Lancashire (Group C)
Surrey to provide the Group D representative by 01 10 07 please
Note: This is taken from the Shires League Guidelines.
A Management Committee consisting of 4 members shall be established at the AGM at the start of a new season. The purpose of the committee will be to make judgements on the interpretation of any of the Shires League rules in the event of a dispute. Any member of the committee who is directly involved with a dispute would be excluded from the discussions. Committee members would not be from the same county. The League Secretary would have the casting vote.
All counties, in rotation, put forward a person from their county for the management committee, for the term of office of only one year. One county from each of the groups A, B, C and D would be proposed and the following year a different county from the groups would be chosen, until all counties had been represented and then the cycle would begin again.
3. Matters for discussion / voting
· Northumberland’s application to join the Shires League was agreed unanimously, therefore Northumberland will join group C at the U15 age group.
· Food and drink at home matches
It was agreed unanimously that food and drink should continue to be provided at county matches. However, as some venues do not allow the consumption of food and drink not purchased at the venue, the guideline was amended.
Guideline 26 now reads:
The home team should provide some simple refreshments for the visiting team and their supporters. This would normally include hot and cold drinks, sandwiches and cakes. However, if the rules of the centre ban the consumption of drink / food not purchased at the venue, then the visiting team manager will be informed at least 2 weeks prior to the match. This will give time for the visitors to make their own arrangements for refreshments
· First Shires League match before end of October
Ian Rizzotto acknowledged that as some counties were experiencing difficulties with making arrangements to play matches so early in the season, it was decided to leave the proposal as a recommendation. In order to make sure that you have played all of your matches at least two weeks prior to the Shires League Final, you are advised to arrange matches earlier than later in the season and it is suggested that you try to play at least one match during October and a total of 4 matches in each age group before Christmas if possible.
Ian stressed that the two teams invited to the finals will be the teams that are 1st and 2nd in each group as of 6th April 2008 for U13 groups, 23rd March 2008 for U15 groups and 30th March 2008 for U17 groups. Consequently, matches played after these dates will not count towards qualification for the entry to the finals for that season.
· Triangular matches
It was agreed that triangular matches could be played by mutual consent of all three parties.
It was also suggested that 4 counties could meet at one venue and play two different teams there. This would mean that there would be no waiting for any team. For further guidance in this matter, please contact Ian Rizzotto. Although a little difficult to arrange – the idea seemed very good indeed.
In order to reduce the travelling for long distance matches it was confirmed that matches could be played at a venue between the two counties. The cost of shuttles would be shared. Each county would make their own arrangements for refreshments.
· Giving advice between games
It was accepted that a change of wording would be used when discussing the term “coaching”. In future it would be referred to as advice. Eric Brown to email Ian Rizzotto with the exact wording, hence these minutes to reflect what the meeting agreed, but the exact wording would be sorted out before 01 09 07.
It was agreed unanimously that the team manager would nominate up to 2 people to advise members of the team on aspects of their play.
It was agreed unanimously that advice should not be given during the game, from the back of the court or elsewhere.
It was agreed unanimously that advice would not be given during the change over of ends at 11 points.
It was agreed unanimously that advice would be allowed for up to 120 seconds during the 1st and 2nd and the 2nd and 3rd games.
· Shires League Finals – format
It was agreed unanimously to keep the format of the Shires League Finals held in May 2007.
· Hours that courts should be booked
After some discussion it was agreed to recommend that 10 courts hours should be booked to hold a Shires League Match. Eric Brown said that the latest figures showed that the average time for a best of three match using rally points was 28 minutes. Hence 20 x 28 minutes would only just fit in the 10 hour booking. Most counties find that they have to book a four court hall for 3 hours or a three court hall for 4 hours. Playing two matches simultaneously, a four court hall could be booked for 5 hours.
Guideline 22 has been amended to fit in with the proposal.
· Award of rubbers for walk over matches
We agreed that more discussion was needed regarding the reason why counties felt it was necessary to cancel or postpone matches, before we agree on the course of action in the proposal. Further proposals would follow in the next few weeks for counties to consider and vote upon.
It was agreed that a decision on this issue was needed by 01 09 07. All counties would be invited to vote by email / post after a consultation period.
· Schools Youth Board Representative.
Two nominations Ashley Reed of Yorkshire and Marie Mathers of Staffordshire.
Ian Rizzotto asked the meeting to allow him to choose the candidate to represent the Shires League for this year, having spoken to both of them first to ascertain how their experience might be of mutual benefit to all parties. Eric Brown was hopeful that funding could be found to co-opt both nominations.
· Groups for 2007-2008
In order to allow counties to make fixtures at the end of AGM meeting as usual, Ian Rizzotto made a decision on the composition of the groups based on the views of the membership gathered from the Action Reply Slips.
However, planning for the groups for 2008-2009 will begin shortly, to give more time for consultation and consideration.
4. Reminder of things that fixtures secretaries need to give league secretary
· Remittance by 30th September 2007. Fees required displayed on website. Invoices have been sent out. This list will be removed early in October.
· List of names, addresses, telephone numbers and e-mail address of each team manager, including U11 manager if required (friendly only.)
· Confirm the date, time, age group, and venue of all your Shires League fixtures.
· Collect relevant number of Shires League Match Sheets.
· For counties fielding a second team, first team nominations by 30 09 07
5. Date and venue of next meeting
· To be fixed with Badminton England once the date of their AGM is known. The provisional date is Saturday 28th June 2008.
· Take opportunity to thank Badminton England for arranging venue today and buffet meal. Their support is very much appreciated.
· Reminder that fixtures are provisional until 30 09 07. After that date, fixtures can only be changed by mutual consent.
· The last hour is given to making fixtures for the forthcoming season.